Better Workflow with Custom Scan from Astragraphia
Astragraphia Document Solution - In a super busy work environment every day, time is very important. Anything that can be done for time efficiency and to use time in a more effective manner is essential. The company is still very close to the need for physical documents (hard copy). Conventional document management problems are still a concern in B2B. Based on a survey from the site https://www.watermarktech.co.uk/12-facts-document-management-system/, almost every 12 seconds, large companies have the potential to lose documents every day. Not only that, to find the documents needed at a certain time, sometimes employees can spend all day. So, in general, conventional document management creates serious problems.
Look at the average office worker who spends a lot of time handling paper. Therefore, the process of digitizing documents is an appropriate implementation. With the paperless trend and virtual interactions, now all employees hope to have access to important documents from anywhere and anytime. The need for digitization at this time is not just the process of scanning documents into soft copy documents. More than that, everything must be well managed and easy when searching for information from documents. Unfortunately, the process of digitizing documents in a structured manner certainly requires a complex and expensive solution infrastructure so that not all customers in B2B companies can apply it. The final solution for document management is the Document Management System, which is essentially an efficiency that leads to productivity, where all documented files can be accessed by all interested people. But the initial process of all document management is the scanning process. The process of scanning documents on multi-functional photocopiers sometimes makes it difficult for users who are not familiar.
Is your company able to provide simple tools and/or solutions designed to simplify the work process?
Astragraphia Document Solution developed a reliable solution, namely Custom Scan and Route where it has a simple scanning and indexing feature and users can directly navigate to the specified folder. For that, the Custom Scan Solution certainly provides many benefits for you, one of which is by optimizing the document workflow in your company. It is only enough by integrating your multifunctional device, that your work productivity can increase.
First, as a user, you can simply set the document scanning process flow at the company according to the folder you want to go to. So, it is certain that this process will make it easier for you when looking for documents to look for at a later date.
Second, with the Customization Workflow feature, you can make default settings as needed for the document scanning process in your company. No need to be complicated anymore, the next document scanning process will automatically follow the default settings on multi-function machines in your company. You can be free from cumbersome manual settings.
Third, custom scans can be integrated with the authentication feature of your multifunctional copier device or with software integration.
Fourth, users can connect with 3rd party applications that can display information taken from the application or store metadata information that is input during the document scanning process.
It is time for you to implement the same solution in your business so that document management is more organized, effective, and company performance and employee productivity can increase. Contact our sales representative in your nearest area or to Halo Astragraphia at 1500-345 every Monday - Friday, during working hours (06.00 - 18.00 WIB).