Digital Mailroom Service

Businesses are facing disruptions and experiencing a paradigm shift in how they operate and conduct business. This requires modifying their current business models to ensure operational continuity and growth. At FUJIFILM Business Innovation, we think differently and collaborate with our customers to help them adapt to the new changes.

Business Challenges 

Many businesses find it difficult to uncover and control costs associated with their mail and distribution services, including faxing, packaging, couriers and express post. The distribution of mail and other communications often consumes inordinate amounts of time for staff and distracts them from their core duties.

Poor mailroom practices also have detrimental impacts on communications with clients and suppliers, and in worst-case scenarios, can result in the loss of communications or products.

Determining the best methods to distribute incoming mail, package products and send outgoing mail is time-consuming and requires expertise that often does not reside in the company.

Our Solutions

PT Astra Graphia Tbk has experience measuring and analyzing mailroom activities and devising solutions that can both improve operations and cut costs associated with mail and distribution. By assessing your current operations, we can identify areas where you can cut costs and make recommendations on how to get your mail flowing smoothly through improvements in handling, storage and distribution.

Using leading technologies, our teams can find more efficient and faster ways to handle your mail for improved productivity. We have access to specialized equipment that can handle large volumes of mail and manage complex mail distribution. These technologies can not only streamline your mailing processes but also reduce staff requirements and find savings in your regular mail operations.

Onsite Document Advisors can coordinate and direct the deployment and administration of the appropriate mail solution for your business and provide ongoing expertise and the best tools to minimize your spend.

Features

Mail and Logistics Services provides management of mailroom operations on behalf of our client, driving productivity gains and cost savings. Key functions include: 

• Incoming mail receipt and distribution. 
• Centralized receipt and logging. 
• Mail distribution runs. 
• Outgoing mail collection and distribution. 
• Postage management. 
• Local courier management. 

We conduct a detailed assessment to understand a client’s existing mailroom environment and design a suitable solution for our client. Our solution encompasses a combination of people, technological enhancements, and productivity improvements to deliver high-quality, consistent and cost-effective mail services according to agreed service level agreements. 

Benefits

By analyzing your mailroom and recommending more efficient methods to run it, PT Astra Graphia Tbk can: 

• Find savings in its regular operations; 
• Assist you with the latest technology to speed up your mail delivery internally and externally, saving more money and improving client and supplier relationships;
• Free up your own staff and reduce your labor costs. 
• Ensure that you will have accurate records of all mail movements in and out of your business, especially for important documents and parcels. 
• Measure and report mailroom performance to you regularly, so you have our assurance that your mail is on time every time.