Systematic Document Management Solution, Improve your Document Efficiency and Security

Document Solution

Astragraphia Document Solution - Every day you deal with documents, both physical documents and documents in the form of softcopy. The workflow of a document is usually used once but is used many times by different employees, departments, and organizations.

Starting from finding and collecting documents, recording documents into the document master book, processing documents into documentation material, producing documents (printing, photocopying, scanning, faxing, etc.), sorting documents, delivering and disseminating documents, to storing and maintaining documents. . There really aren't many activities or workflows of this document.

The variety of workflows in a document and the development of current document processing technology, make us want to create a digital ecosystem for our work environment. The digital ecosystem aims to form an integrated infrastructure and has a high level of security. The goal is none other than work efficiency in terms of time and cost as well as a high level of security.

Today's Work Environment Challenges

There are several issues that occur in our work environment, especially when it comes to document management. There are 2 main issues that often occur in your current work environment.

1. Printed documents are not controlled for use

One of them is in producing documents for printing, photocopying, scanning, you cannot control and place limits on your employees. It could happen, your employees print documents not for work but for personal use. This makes your printing costs swell beyond your control.

2. All employees are free to use multi-functional devices in the office without being restricted

Sometimes companies feel that there is no need to limit the use of multifunctional devices in the office because they worry that it will be a hassle for employees and for the IT team. As a result, without this limitation, the company cannot monitor expenses per department/specific division so that when making an analysis of printing cost efficiency, the company can misanalyze.

3. Confidential documents can leak into the hands of irresponsible parties.

Imagine for a moment, that data is one of your best employees. Chances are you as a boss will not provide all data or information to employees, you have concerns that the data is discussed by your employees and interpreted in an incorrect way. If your best employee decides to work in your office (resigns), it is also feared that information about the company will spread inappropriately. Who wants to be responsible for this data leak? They are not only your most important asset but also one of your most vulnerable assets. Recent studies have found that more than 60% of data leaks are caused by human error.

Systematic Document Solution Management

Start doing efficiency and protect your business against data security risks from internal and external sides in document management. Identify the needs of your work environment for a systematic document solution by doing the free consultation about "More Than Your Potential Business in the following  link:

 

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