Managed Print Services: Effective Solutions for Corporate Document Management

Astragraphia Document Solution - In today's digital era, efficiency and good document management are becoming increasingly important for companies. One solution that is becoming increasingly popular is Managed Print Services (MPS). MPS is a service designed to manage all aspects of the printing process within an organization, from hardware to workflow and maintenance. Astragraphia as the Exclusive Distributor of FUJIFILM Business Innovation in Indonesia will invite you to get to know MPS more closely.

What are Managed Print Services?

Managed Print Services is a comprehensive solution that includes analysis of printing needs, management of printing devices, and optimization of print-related work processes. This service aims to reduce costs, increase productivity and reduce the environmental impact of printing activities.

Benefits of Managed Print Services

• Cost Savings

MPS can help companies identify and reduce hidden costs associated with printing, such as maintenance, consumables and energy. Using more efficient devices and reducing the number of unnecessary printers can result in significant savings.

• Increased Productivity

With MPS, companies can ensure that all printing devices always function properly, reducing downtime and work interruptions. Optimized workflows enable employees to print, scan, and distribute documents more quickly and efficiently.

• Document Security

MPS provides better security features to protect sensitive information. This includes data encryption, restricted access, and document tracking. Enhanced security helps prevent data leaks and ensures compliance with applicable regulations.

• Lower Environmental Pollution Impact

MPS helps companies reduce consumption of paper and other consumables, which in turn reduces environmental impact. Better waste management and the use of more energy efficient devices also contribute to environmental sustainability.

Main Components of Managed Print Services

Pre-assessment and Initial Analysis

This stage involves an in-depth analysis of the company's printing needs, including the number and type of devices used, printing volumes, and associated costs.

Design and Implementation

Based on the initial analysis, the assessment team from Astragraphia will design a solution tailored to the company's needs. This includes device selection, workflow setup, and integration with existing IT systems.

Management and Monitoring

After implementation, Astragraphia will help you continuously monitor device performance and printing processes, providing necessary maintenance and technical support.

Continuous Optimization and Improvement

MPS does not stop at management and monitoring alone. Service providers will continue to look for ways to optimize and improve printing processes, ensuring continued efficiency and cost savings.

Implementation of Managed Print Services in the Company

To maximize the benefits of MPS, companies should choose a service provider that has a good reputation and relevant experience. Some important steps in MPS implementation include:

1. Identify Needs

Involve all stakeholders to understand existing printing needs and challenges.

2. Selection of Service Providers

Choose a service provider that offers solutions that suit the company's needs and budget.

3. Training and Support

Provide training for employees to ensure they understand and can utilize MPS solutions effectively.

4. Evaluation and Adjustment

Periodically evaluate MPS performance and make necessary adjustments to ensure services remain effective and efficient.

To find out more about proper and sustainable implementation that will ensure companies get maximum benefits from this MPS service, please contact Halo Astragraphia at 07.00 – 18.00 WIB every Monday – Friday or consult with the Astragraphia Business Consultant team at the location closest to you.

Source:

Processed and adapted from https://www.fujifilm.com/fbsg/en/solutions-and-services/outsourcing/managed-print-services