The Importance of Document Security, There is a Secure Print Feature on the Fuji Xerox DocuPrint 375 Series Machine

secure print feature Image: Astragraphia Document Solution's YouTube

Astragraphia Document Solution - We already know that office or organizational activities cannot be separated from the many important documents and are usually confidential in nature. Documents like this usually have some important content such as finances, client data, company data, and so on. Therefore, the confidentiality and security of documents are not only external to the company, sometimes several sections or departments between internal companies need to maintain the confidentiality of their respective documents and data to maintain a good work environment.

Have you ever printed an important document when the machine was quite out of your reach? Things like this have a high enough risk if they are still done with a conventional printing system. The reason is, when we have a long period of time from printing the document until we take the document, many risk opportunities occur and can threaten your company or organization. This risk does not only threaten companies from a small scale but may affect the scale of government offices.

If this has happened to your company, the information will leak. The question is, what is the reason for leaking information like this? One article from itgid.org on “Information Leaks, Causes and Effects” describes the following things that might happen in your company:

1. Data from a document can be leaked if there are competitors who want to find out ideas and steal new ideas from your company.

2. There are attempts by competitors to undermine the opponent's efforts

3. The existence of espionage from employees who are in the company for interest.

4. There is an attitude of employee dissatisfaction in a company.

ALSO READ: Efficiency of Document Printing with the Single Pass - Copy Feature with the Fuji Xerox DocuPrint 375 Series

When this happens and cannot be anticipated, various things can happen that endanger the company's position, including:

1. Legal Liability - companies that neglect to protect important information data can face the 2008 ITE Law on Information and Electronic Transactions

2. Lost Productivity - the company can lose productivity because the opportunities it has have changed positions in the hands of competitors

3. Business Reputation - with this, the company's business reputation in the community can become a bad crisis and have a lasting impact on the company.

Anya, one of the editors at a fashion magazine, feels the importance of the security of a document. Her job requires her to communicate between departments, from coordinating content to proofreading. Therefore, Anya needs printed materials that are not only fast, easy, and simple to use, but also safe and controllable according to their needs. Then, how did Anya get this?

Seeing the importance of maintaining document security in your company or organization, Astragraphia Document Solution comes with the Fuji Xerox DocuPrint 375 Series multifunction printer machine. This “cayenne pepper” machine has extraordinary capabilities that can provide functionality, convenience, connectivity, and capacity that can increase productivity and security for various needs of your company documents. Not only that, the Fuji Xerox DocuPrint 375 Series can be used by various departments in your company, both individuals and small groups.

Talking about document security, how can the Fuji Xerox DocuPrint 375 Series multifunction printer machine help your company? With the Secure Print feature, you can print documents without worrying about the machine printing your documents directly, so that your data cannot be seen by others. The method is very simple. You only need to select the documents you want to print. Relax, the results will not be printed directly. Then on the menu display on the printer, select Secure Print, then select a username and enter a pin or password to print your document.

With the Fuji Xerox DocuPrint 375 Series multifunction printer machine from Astragraphia Document Solution, it is hoped that your company will not only be able to continue to increase the productivity of your company, but also increase company security and credibility through this feature. Astragraphia Document Solution also hopes to be able to provide other solutions and continue to innovate in document printing in your company.

To see the complete range of products and solutions from Astragraphia Document Solution, you can contact Halo Astragraphia at 1500345 every Monday and Friday from 06.00 - 18.00 WIB.

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