Smart Scan Feature for Smart Document Flow, With the Fuji Xerox ApeosPort-VII / DocuCentre-VII C Series

 

 

document flow

Astragraphia Document Solution - We know that document scanning or scanning is one of the activities that cannot be separated in the company's document flow. With the scanning feature on various multifunctional photocopiers and the like, documents can be used flexibly both for online storage and for sending documents in the soft-copy form. The existence of scanning makes document flow that was previously manual, can be trimmed to be more concise.

Of course, the convenience offered by the scanning feature is important in the line of business activities. In an article from Record Nations (Why Scanning and Archiving Documents is Important for Businesses), scanning ensures that whatever happens to your company, the documents needed will never be lost. Companies that are able to manage their documents well like this are able to maximize the risk of losing documents and money. This trend has made the development of a paperless office, where an office activity does not rely on hard-copy documents as a priority. Many offices or companies have finally decided to migrate to the paperless office concept and use cloud storage as a convenience to carry out their business activities.

READ MORE: Astragraphia Webinar: A Smart Way to Optimize Your Office Document Flow

It's not Astragraphia Document Solution if it doesn't come with a smart work concept solution for you. With one of the best multi-functional photocopiers in its class, the Fuji Xerox ApeosPort-VII / DocuCentre-VII C Series which has been integrated with the Document Management System (DMS) portal, this combination can be a smart step to increase the productivity of your company activities. With this Document Management System, document flow that is still manual, such as naming documents or storing manual documents, can be simplified and automated. This Document Management System is able to make documents that you have scanned directly into the device you want and are recorded automatically according to the name in the document. With this integrated system, the flow of document scanning which takes approximately five minutes can now be trimmed down to seconds.

The operation of the scanning process on the Fuji Xerox ApeosPort-VII / DocuCentre-VII C Series multifunctional photocopier and its features is very easy to use. You only need to prepare documents and put them in the feeder-tray. Next, select the "ShareScan" menu and choose a storage folder according to the type of document to be scanning. Thus, the scan function will start operating immediately. Then, preview it and make sure the document's name is what you want. So, the document will automatically be stored in the Document Management System. Easy, right? This smart work concept can increase your productivity because time is cut maximally.

In addition to the machining capabilities that have been integrated with the Document Management System, the Fuji Xerox ApeosPort-VII / DocuCentre-VII C Series multifunctional photocopier also comes with various features that can increase your mobility. With a machine that has been integrated, you can run print, scanning, and other features using Near Field Communication (NFC) or using your smartphone device (iOS or Android ™). This machine is also capable of running a scanning function for all types of documents. This multifunctional photocopier is automatically able to match a size that is close to the standard size of the paper without errors or cropped documents. The scanning function in this machine can also process documents into various formats such as TIFF, JPEG, PDF, or XML Paper Specification. Even scanned documents can be given a password to increase the security and confidentiality of the data in the document.

Astragrahia Document Solution does not stop being committed to continuing to innovate in maximizing various activities, especially business and offices. Astragraphia Document Solution wants to be a solution for you to create a productive office atmosphere and improve your business venture.

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