Scan Your Important Documents with the Fuji Xerox ApeosPort-VII / DocuCentre-VII

scan document

Astragraphia Document Solution - In carrying out daily activities in the company or organization that you are developing, documents are an important and crucial factor. Various existing documents can be used as a medium for data collection of all operational business activities and become important assets for your company. The development of fast business transactions every day will automatically have an impact on the rotation of documents in a company.

It is undeniable that many companies still rely on conventional methods in managing and storing documents as well as administrative activities. However, this method still carries a high risk and can have a significant impact on the company, such as damage or loss of documents, as well as various criminal acts such as document forgery. In addition, documents that are still stored manually will take up a lot of space, and the potential for loss cannot be easily accessed when needed by certain parties.

This is what makes the scanning or scanning method one of the document processing methods that are routinely used. Did you know that a document scanning solution is an easy first step in digitizing a document? In a review in Kompasiana in 2014 (Why Documents Must Be Digitized), there are advantages to digitizing documents:

1. The cost is relatively cheap, has an impact on cheap storage media;

2. Easy to store and does not require large space;

3. Easily backup and duplicate documents;

4. Easy data transmission;

5. Easy to perform specific data search (such as using the search feature);

6. Security can be done with a password feature and so on;

7. There is no risk of document defects such as termites, moisture, document age, and the like.

Seeing the trends and opportunities for this document scanning need, Astragraphia Document Solution is here to offer one of the best multi-functional photocopiers, namely the Fuji Xerox ApeosPort-VII / DocuCentre-VII. This multifunctional photocopier is one of the machines that can increase the efficiency and quality of work in offices. As a machine that emphasizes multifunction, one of the features available is scanning. Fuji Xerox ApeosPort-VII / DocuCentre-VII is capable of scanning for quality document resolution. The documents that are scanned can be black and white documents or color documents. In addition, the resulting resolution reaches 600x600 dpi, which is ideal for creating satisfying document scans. Thus, all scanned documents can have complete and precise information value, because they have the same scanned output as the original document.

To make it easier for users of the Fuji Xerox ApeosPort-VII / DocuCentre-VII multifunction copier, you only need to prepare the document you want to scan, then enter it into the feeder-tray. Then, choose the "scan to PC" and specify where to save the document in the "Address Book" menu. After the scanning process is complete, the document will be saved in PDF format with the name according to the machine's default settings. You just need to rename the document according to your needs and your scanned document can be saved properly.

So, what is the difference between the scan feature in this machine and other machines? With this multifunctional copier from the Fuji Xerox ApeosPort-VII / DocuCentre-VII, you can connect the machine to electronic devices in offices, such as your laptop or even your smartphone. Thus, you can save all your files immediately when the document has been successfully scanned at the same time. You only need to rename and move the document into the folder you want. Easy, right? By using this in-machine scan solution from Astragraphia Document Solution, of course, your office environment will benefit. This document scanning activity is also a smart way for good document management.

With the features offered by Astragraphia, we hope to continue to provide inspiring ideas and concepts to support a smarter and more efficient way of working for your office environment.

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